Lysoft SA · Serum bank and biobankEvery tube in its place, every release on record.
Jade Sérothèque keeps your samples from scan-in storage to signed release. The LIS fills in each tube, the retention rule sets its end date, and the enclosures monitored in JadeMP watch over the cold chain.
A sample's whole life, from entry to release
Seven features around a single record per tube. Each one is shown below, on sample data.
- 01Scan-in storageStorage tree, rack grids and quick mode: one scan and the tube is in its position.
- 02Entry and retentionThe LIS fills in the tube, the most specific rule sets its retention end.
- 03The tube recordVolume, freeze-thaw cycles, aliquots, study and consent.
- 04Cold chainEach unit linked to its enclosure: readings, excursions and exposed tubes.
- 05InventoryRecount by scan against the stock, discrepancies handled, signed closure.
- 06Distribution and destructionApproved request or signed batch, with a PDF delivery note or certificate.
- 07LabelsCode 128, DataMatrix or QR, printed directly on your Zebra printers or as PDF.
One scan and the tube is in its position
Storage units, containers, racks: the serum bank is described just like your freezers. A tube is found with one search, and quick mode stores whole series by scan, position after position.
The LIS fills in, the rule sets the end date
At scan-in, Jade Sérothèque queries the Jade LIS: patient, record, dates and tests land on the tube. The most specific retention rule immediately computes its end date.
A record that tells whether the tube can still be used
Remaining volume, freeze-thaw cycles, aliquots, study and consent: everything that decides how a sample may be used is on its record, with the history of every action.
Volume and cycles
Gauge of remaining over initial volume, freeze-thaw cycles counted at every temporary check-out, alert above five.
Aliquots and lineage
N child tubes, parent volume deducted, barcodes generated; patient, dates, study and consent inherited.
Study and consent
Consent obtained, not required, refused or withdrawn, with legal basis and reference. Refused or withdrawn: use forbidden, red banner on the record.
History
Entry, move, check-out, measure, block: every action is logged with its author, on the record and in the activity log.
Temperature read from the enclosure that holds the unit
Each storage unit is linked to the equipment that holds it, freezer, cabinet or tank, and to its enclosure record in JadeMP. An out-of-range reading becomes an excursion, and the serum bank knows which tubes were exposed.
Inventory by scan, discrepancies included
One campaign per unit or per rack: you scan, the serum bank compares with the recorded stock and classifies each tube. Discrepancies are handled on the spot, and the campaign closes with a signature and a PDF report.
Distribute or destroy, with proof
No sample leaves the serum bank without a trace: distribution follows an approved request, destruction goes through a signed batch and its certificate.
Safeguards
Configurable: no destruction of tubes still within retention, double confirmation and a cap per batch. A blocked tube is never destroyed.
Nonconformity
Contamination, consent withdrawn: depending on the reason, the serum bank offers to open a nonconformity in JadeMP.
Removal from stock
Broken or lost tube: removed with a reason, without passing for destroyed. If found, it can be stored again.
The right label, on the right printer
Configurable templates, Code 128, DataMatrix or QR: the serum bank prints directly on your declared Zebra printers, or as PDF when there is none.
A JadeMP module, connected to all of quality
The serum bank shares the laboratory's quality platform: same users and roles, same equipment, same nonconformities and procedures.
Dashboard
Occupancy, due dates at 30 and 90 days, cold chain, low volumes, high cycle counts and consents at risk.
Search and queries
In stock, reserved, expired, blocked; filters by volume, cycles, study or consent; saved queries.
Activity log
Every check-in, check-out, move, signature and print, with its author and date.
Nonconformities and DMS
NCs linked to excursions, inventories and destructions; document procedure attached to the retention rules.
Rights and permissions
JadeMP roles and a per-unit allow list to store or remove tubes.
LIS read-only
The serum bank does not replace the LIS: it reads patient and tests, and tracks retention, governance and release.
Frequently asked questions
Does the serum bank replace my LIS?
No. It reads the patient, record and tests in Jade, read-only, and tracks what the LIS does not: location, retention, consent and release.
What if the LIS does not answer at scan time?
The tube is stored anyway and enters “to complete”. It can be queried again from its record, without moving it.
Can we take over an existing serum bank?
Yes, by CSV import: a template to fill in, a preview that checks every line, then the tubes are stored by scan.
Are temperatures recorded automatically?
Readings are those of the enclosure, entered in the JadeMP equipment module. Real-time monitoring by probes belongs to the integration module.
Which label printers?
The Zebra printers declared in the serum bank, in ZPL over the network. Without a Zebra, labels come out as PDF, one per page or on an A4 sheet.
Is consent tracked?
Yes: study or collection, consent status, date, legal basis and reference. Refused or withdrawn consent forbids use of the tube and shows in the list.
Let's look at your serum bank together
A demo on fictitious data, then set-up with your team: unit and rack models, retention rules, connection to the Jade LIS, label printers and migration of existing data.
Lysoft SA, Plan-les-Ouates, Geneva. Publisher of laboratory information systems since 1989.
Write to us with your laboratory and the size of your serum bank, and we will get back to you quickly. Your data is only used to handle your request.
Names, numbers and values on this page are fictitious sample data.
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